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How to write a resignation letter?

    • The purpose of a resignation letter is to advise your employer of your intention to resign from your current position within the company.
    • Your resignation letter should be kept brief but should at least include the following:
      • The name of the person you are addressing it to
      • An explanation for your resignation
      • The effective date of your resignation
      • The date of your last day of work
      • Your name and signature
    • You will need to check your company policy or your employment contract to find out how many weeks notice you need to give upon resignation. Some companies will terminate an employee immediately, so be prepared for this.
    • You should also consider including a positive statement about your employer and perhaps even thank them for the opportunities they gave you or wish them well for the future. Whatever your reasons for resigning, you want to leave on good terms. It is important to remain professional as your resignation letter will be kept on file and could be accessed for future reference.


Use the following template to help you write an effective cover letter introduction, main body, and closing.

      • Your Name
      • Your Address
      • Your City, State, Post Code
      • Your Phone Number
      • Your Email
      • Date
      • Name Title Organization Address City, State, Post Code


Dear First Name Last Name,

I would like to inform you that I am resigning from my position as (position held) for the (XYZ Company), effective (Leaving date).

Thank you for the opportunities for professional and personal development that you have provided me during the last (number) years. I have enjoyed working for the agency and appreciate the support provided to me during my time with the company.

If I can be of any help during this transition, with training or hiring please let me know as I would be happy to make myself available.

Your signature
Your name